Export documentation errors that cause DGFT & Customs rejections in India

Below are type of errors to be avoided. Have mentioned the details in the shortest possible form for easiness in reading within less time.

HS Code mismatch

• Incorrect HS classification

• Product description not matching HS

• Different HS in invoice vs shipping bill

Impact: Duty drawback rejection / customs query / cargo hold.

 Invoice & Packing list errors

• Quantity mismatch

• FOB value difference

• Currency inconsistency

• Net/Gross weight mismatch

Impact: Shipping bill amendment required, delay in EGM closure.

 IEC & DGFT compliance issues

• IEC not updated

• Export under restricted category without authorization

• Missing policy conditions compliance

Impact: Shipment stopped or show cause notice.

Bank & LC Documentation discrepancies

• Spelling errors in consignee name

• BL date mismatch with LC

• Late presentation to bank

Impact: Payment delay or rejection under LC.

GST & Shipping bill linkage errors

• GSTIN mismatch

• LUT/Bond not valid

• Port code mismatch

Impact: Refund blocked.

Bill of Lading errors

• Wrong consignee type (To Order / Direct)

• Incorrect notify party

• Seal number mismatch

Impact: Cargo release problem at destination.

Real business impact

Documentation errors can cause:

• Demurrage & detention charges

• Payment blockage

• Export incentive loss

• Compliance risk

• Reputation damage

For MSME exporters, even one mistake can block working capital.